“The Right Data Backup Software, the right solution”
There are literally dozens of different software programs out there.
These Programs help you organize your data backup schedule and methods.
The trick is to find the one that works best for you.
The sheer complexity of today’s data backup needs require the right software.
That will enable your company data to be safely backed up on a regular basis.
You must be careful about assigning the task of creating regular backups for your company data.
But there will be times when the human factor gets in the way and there are no Data backups.
Reporting to head office why you have missed crucial backup functions will not be a pleasant experience.
Because of that it is best to use a software program that will never make human mistakes.
Doing so will ensure that your backup process starts and finishes on time.
Using Software means you will never accidentally miss backup times.
Data Security Concerns
The Very Best Data Solutions today are literally Amazing in how Safe your Data will kept.
Despite this you have to ensure the Security of this Data.
In the Past we could simply setup a Data Storage and Save program which we applied to ALL of our Data.
Today it is more important to Sort out which Data is stored.
The most secure and Easiest Data Storage is using the Cloud.
Others are simply too sensitive to want to have it vulnerable to being hacked and stolen.
This has become a major issue today.
Keeping your personal information online means you run the very real risk of having it stolen in the next 10 years.
Are you prepared ?
Can you recover from this quickly ?
Are you Financially protected ?
These are all important questions to ask yourself.
If the answer is no in any of them you need to think about how you are actually storing all your data.
Keeping yourself safe may mean giving up some of the amazing convenience of cloud storage.
But you need to be safe first and foremost.
The first step in total emergency preparedness is to layout a plan.
Step 1 is to figure out the potential emergency situations you need to be prepared for.
Create an emergency plan and setup a process to handle it.
Every emergency plan has a common ending and that is a return to normal life.
No matter what the emergency is.
If that is not possible it is futile to even plan as no plan works just as well.
Make sure that you r data is saved in a way that takes into account all these situations.
It will not help you to have your data that you need during or shortly after an emergency unavailable because its in a cloud somewhere and not available.
Identify data you need access to in every situation.
Make sure you have local access.
Data Backup Software Recovery Function
Most data backup software programs also have a recovery function.
In the case of a system failure or a disaster you whave immediate access to all your information.
You do this using the recovery function.
You can use a single platform to allow backup and recovery of your whole computer system.
This includes your basic desktop computers, data centers, mobile devices, and remote locations.
An advantage to software designed to create data backups is that it has several capabilities.
First create a full backup of the whole system that you use, and record all of the data on that system.
Secondly when you create new data, the next backup cycle only adds the changes that were made since the last backup.
This is De-duplication.
Duplication is an effective way to keep a current copy of your entire system archived at all times.
In this way, you are not storing thousands of copies of files that have no value.
You can use an external hard drive to create a full copy of your system every day.
Store that hard drive in a safe and use a new hard drive the next day.
You would end up with literally thousands of useless copies of data that has not been altered in any way since the last backup.
This wastes a huge amount of storage space, as well as duplicating information unnecessarily.
Controlling your Backup Data
Some software programs allow you to use personalized Storage method combinations.
Physical, cloud-based or virtual servers so that your data backup can retrieve any and all data for you in the event of a disaster.
The larger your company, the more types of data storage methods you will need to create backups for.
This is a situation that can spiral out of control distressingly quickly.
There are software solutions for the problem.
All you have to do is choose the one that accommodates all of your company’s needs.
However it must also handle the volume of data that your company generates.
If your company handles sensitive client information, or other information that must be kept secure it changes.
The software you choose for data backups must reflect that reality deal with it effectively.
Many software programs use encryption of data during transit, and then stored in secure data-centers.
You can also have hard copies created and sent to you each week, which fulfills the requirement that you never trust to only one backup method.
You can store those hard copies in a secure location.
However you will have quick and easy access to your company data even without internet access.
Data Redundancy is Important
One important item to remember about data backup software is that control of it should not be left entirely in the hands of one person.
You must train several people in the use of the software.
Also make sure that there are copies of the user manual and help documentation available in the event of a disaster.
It won’t do you a bit of good to take all the necessary steps and then when a full recovery is necessary, find out that the one person who knew how to do it is not available.
You need to keep an eye on the software, what it is doing, and when.
It is not enough to set up the program, start it, and then spend years assuming it is working when it may not be.
You must do regular checks.
Checking the software program.
Regular checks of the accuracy of the backups,.
Verification of proper storage are key components for your successful data backup system.
If you make the effort to ensure proper functioning of the system, you will never loss of all your data.
Cloud Storage methods have become super popular because it is so easy.
There is always going to be some data that is not on the cloud.
Local data needs its own plan to backup and secure it.
Read our Main Article on Data Backup & Recovery to understand your options and limitations.